38 Technical Distribution Co Ordinator jobs in Cape Town

SUMMARY

The Senior Technical and Distribution Co-ordinator will be responsible for setups for the Website Booking engine, third-party sites and all distribution sites, as well as weekly reporting.

• Responsible for loading rates on channel managers such as Nightsbridge, Siteminder , GDS and Tourplan etc.
• Ensuring the loading of new features and amendments of properties on all distribution sites.
• Loading rates and distribution from Opera to channel managers.
• Responsible for API connections
• Reservation failures – investigate, action and plan avoidance.
  
  

Competencies

Generic Competencies:

• Attention to detail and organizational skills; personal effectiveness; communication; time management.
• Timely and friendly correspondence
• Service and relationship-orientated
• Willingness to learn with and from others
• Responsibility and reliability
• Strong organizational, scheduling, and planning skills
• Superior attention to detail
• Adaptability and problem-solving skills
• Excellent time management and prioritization skills
• Ability to manage multiple tasks and requests simultaneously
• Computer literate

Unique Competencies: Trouble shooting of issues.

DUTIES AND RESPONSIBILITIES

• Responsible for API connections for all platforms
• Ensure up-to-date knowledge of new industry technology available for optimal digital sales.
• Communicate with Travel Support & properties on new rate codes, room types.
• Assist Manager with all projects that require quick turnaround time.
• Rate plan clean ups on channel managers
• Build packages transaction codes on Opera/PMS.
• Setup all integrated rate codes for distribution
• Factual checks are done on distribution third parties
• Load rates on Nightsbridge and Siteminder
• Work and communicate with all distribution partners i.e Hospitality Solutions
• Load room types and map rates on new distribution sites.
• Assist with internal queries regards to rates, room types not being loaded.
• Maintain knowledge of special/rates/offers/promotions for all market segments
• Maintain knowledge of PMS and channel management systems.
• Ensure any changes of dashboards/property facts are maintained and updated on integrated channels, including B2B, B2C and Brand channels.
• Uploading of new images to distribution sites.
• Maintenance on GDS platform.
• Responsible for DOT API connections
• Reservation failures – investigate, action and plan avoidance.

Administration

• Responsible for monthly account recon on suppliers E.g. Nightsbridge, Siteminder, Hospitality Solutions, OTA commission packs.
• Assist with setup monthly history and forecast reports for the group.
• Opera/PMS Features – update of properties and room type features on Opera/PMS

REVIEW CRITERIA:

• Product and technical knowledge
• Weekly reports
  • Rates and Inventory checks
  • Troubleshooting/Failures
• Meeting required deadlines.
• Distribution Sites updated – maintenance of distribution sites.
• Accuracy and execution of a project.

ALLOCATED PORTFOLIOS AND CUSTODIANSHIPS

• Sales reports
• Package Building
• API Connectivity

Ensuring the efficiency and productivity of the Warehouse and distribution functions of the Exports department.

Requirements

Matric

5 years relevant work experience

5 years warehousing experience

3 years supervising staff

Food Industry / manufacturing industry advantageous

Key Responsibilities :

Processing and dispatching of export orders

Consolidating shipments

Arranging packing & dispatch

Collating and supplying all required documentation

Liaising with supply chain and other FHG warehouses

Stock control

Communication with branches

Dispatch of urgent orders via courier

Receiving return shipments and interbranch transfers (notifying branches of differences)

Supervising picking staff

Supervising the loading of trucks and containers, and verifying shipment accuracy

Control of export documentation (packing lists, truck manifests)

Managing inventory in a warehouse

Ability to execute periodic stocktakes

Demonstrating excellence in customer service

Ensure adherence to food safety and hygiene practices

GIBB's Property sector leverages the strength and capabilities of GIBB and SVA, enabling the group to offer an integrated and comprehensive building service offering.

SVA International, one of Africa's leading architectural firms and a member of the GIBB Group of Companies, along with GIBB Engineering, aims to provide comprehensive solutions to property developers and contractors' clients.

As a subsidiary of GIBB, SVA International maintains a range of building service capabilities, including engineering expertise, architecture, environmental and sustainability services, urban design, tenant management, and building management systems.

The GIBB multi-disciplinary team designs mechanical, electrical, and public health systems necessary for the safe, comfortable, sustainable, and energy-efficient operation of modern buildings.

We are seeking a talented professional to join their team as a BIM Coordinator.

We welcome applications from candidates who meet the requirements for this position.

The responsibilities and requirements listed below will be assessed during the interview process and verified through professional references from your previous two positions.

Core Purpose of Role

To support our three studios in Cape Town, Gqeberha, and Johannesburg from a BIM Coordination perspective, reporting directly to the National BIM Manager.

The position is based in our Cape Town studio.

Key Performance Areas

The BIM Coordinator will be responsible for:

• Reporting directly to the National BIM Manager and the Technology, Research and Development Executive, collaborating to ensure the successful delivery of key performance areas.
• Overseeing the implementation of BIM processes across various projects throughout their lifecycle.
• Implementing and enforcing SVAi BIM standards, protocols, and guidelines.
• Introducing new BIM technologies and supporting tools for BIM projects.
• Providing training and support to project teams to maintain data and model integrity, and collaborating with BIM stakeholders to optimize workflows.
• Developing, communicating, and implementing BIM execution plans for projects.
• Aligning BIM objectives with overall project and organizational goals.
• Facilitating communication and coordination among multidisciplinary project teams using BIM tools.
• Providing BIM training to project team members.

Overseeing BIM Model Development and Maintenance

• Supporting information exchange among project stakeholders in accordance with protocols, ensuring data integrity.
• Collaborating on workflows, protocols, and testing of BIM software and tools.
• Working with the IT department on hardware and software installations.
• Monitoring BIM process performance and implementing improvements.
• Engaging with stakeholders to understand BIM requirements.
• Reporting BIM progress and addressing stakeholder concerns to project leaders.
• Identifying and mitigating risks in BIM processes.
• Facilitating design collaboration and model coordination.
• Implementing BIM coordination strategies aligned with project schedules.

Managing the Organization's Revit Content Library

• Assisting in developing protocols for creating and obtaining Revit families for the organization.

We are recruiting for a Facilities Co-Ordinator, preferably with retail experience. This position will report to the National Contracts Manager & be based in our Store Design Contracts Department, at our Head Office in Cape Town. This department is key to the success of our business as it is responsible for our store builds across our entire portfolio as well as ensuring that our stores operate optimally.
The ideal candidate will be suitably qualified and experienced, responsible for supporting the daily management and operational functions of the Company’s retail property portfolio. This position offers an exciting opportunity for professional growth and development.

Logistics Co-Ordinator

Our client is a leader in the logistics industry is seeking a Logistics Co-Ordinator to join their team.

The purpose of the position is to ensure optimal container placement on scheduled vessels, aligned with client specifications and shipping timelines

Location: Cape Town

Job type: Permanent – on site

Duties and Responsibilities

• Providing vessel options to clients in order to plan loads
• Discuss forecast and provisional bookings with client in order to confirm/cancel
• Discuss and confirm booking recon with client for following day loads
• Communicate any operational issues that may affect clients loads
• Handle same day bookings
• Receive bookings and update Navision
• Book containers with shipping lines (including housebills)
• Submit booking to Intrra to all non-manual and housebill bookings
• Chase booking confirmation with shipping line and check accuracy once received and file correctly
• Insert booking ref's in Navision
• Liaise with transporters and loading points regarding availability of possible timeslots
• Generate Q67 booking in Navision and send to applicable parties
• Send out release requests to housebills or shipping line
• Check on empty depot releases and update Navision
• Make necessary arrangements with DAFF/PPECB/Bureau Veritas (check if Import Permit required)
• Request FCM verification code for EU shipments
• Handle out of ordinary operational challenges (plug in, LAR, short shipments, stack shuffle)
• Follow up with loading depots and transporters on current day's loadings times
• Chase outstanding VGM details from all haulage & client and sent to pre-advise
• Follow up on preloading inspection bookings to ensure inspections done and relevant documents signed (DAFF/PPECB/Bureau Veritas/SGS)
• General day to day queries and escalate to Log Manager where appropriate
• Communicate any delays experienced with the load/s to all affected parties
• Hand invoice source to Log Manger for sign off, hand to Finance and insert finalization date on Navision
• Capture deviations and forward to responsible party

Minimum Requirements

• Matric as a minimum qualification
• 2-3 Years experience in a similar position
• Computer literate
• Knowledge of Navison
• Knowledge of INTTRA

Skills

• Communication
• Organizational
• Ability to work under pressure

Should you meet the above criteria, we invite you to apply directly to the advertisement. Should you not hear back from us within 2 weeks of application, kindly consider your application as unsuccessful

The Procurement Projects Coordinator is responsible for all activities related to supplier onboarding, cost management and negotiation, and procurement of buy-in parts for new projects. In addition, the coordinator continuously identifies and evaluates potential for consolidation of supply and cost-saving initiatives. The coordinator will act as a procurement resource for the new projects department, working closely with Engineering and Quality.

1. New supplier onboarding
2. Cost management
3. New project coordination
4. Consolidation of supply
5. Project management

1. Diploma / BTech or BSC in Engineering, Project Management, or Supply Chain Management
2. 5 to 10 years experience in Procurement
3. Relevant knowledge of accounting and financial documentation
4. Relevant knowledge of Supply Chain

About Sable International

Sable International offers innovative professional services to international citizens. We create tailor-made solutions to meet the accounting, wealth, financial, currency, and nationality needs of our clients. We pride ourselves on providing solutions that suit our client's unique individual circumstances; our employees are key in achieving this goal.

The staff in our offices across Abuja, Cape Town, Durban, Grand Baie, Harare, Johannesburg, Kampala, London, Lagos, Lusaka, Melbourne, and Monte Estoril are passionate about their expertise and committed to helping clients achieve their goals. We foster an energised and fun company culture that sets us apart from other professional services firms.

Job Overview

Are you an energetic and ambitious HR professional looking to develop your career? Our HR department in Cape Town is seeking a motivated HR Co-ordinator. We offer a dynamic and challenging environment where we achieve our business objectives and have fun doing it!

The HR Co-ordinator will support the HR department with various administrative and operational tasks, ensuring smooth HR processes. Responsibilities include handling employee records, supporting recruitment, assisting payroll, monitoring compliance, and general HR administration.

You're Perfect For This Position If You

• Have an HR-related degree and at least two years of relevant HR experience, including knowledge of HR policies, employment law, and industry trends.
• Are passionate about creating a positive work environment and fostering employee engagement.
• Are tech-savvy, experienced with HR software (e.g., Rippling or similar), and proficient in MS Office Suite (Excel, Word, Outlook).
• Are highly organised, detail-oriented, and possess excellent communication and interpersonal skills.
• Can collaborate effectively with employees at all levels.
• Maintain high levels of professionalism, integrity, and discretion when managing confidential information.
• Are proactive, self-motivated, and eager to learn and grow in your HR career.
• Are creative with a flair for coordinating events.

Your Role And Responsibilities

Among other tasks, your main responsibilities will include:

• Recruitment & Onboarding
• Supporting the full recruitment process, including job postings, CV screening, and scheduling interviews.
• Coordinating onboarding for new hires, ensuring documentation is complete and integration is smooth.
• Preparing and distributing offer letters, contracts, and induction packs.

• HR Administration & Employee Records
• Maintaining and updating employee records in the HR system (Rippling).
• Ensuring all documentation complies with policies and employment laws.
• Managing employee lifecycle processes such as probation reviews, contract changes, and offboarding.

• Payroll Support
• Supporting payroll processing by ensuring accurate and timely HR-related data submission.
• Addressing compensation queries alongside the HR Director.

• Compliance & Policies
• Maintaining up-to-date HR policies and procedures.
• Supporting compliance with labour laws and regulations.
• Assisting with health and safety initiatives, including record-keeping.

• Employee Relations & Engagement
• Organising employee engagement activities and events.
• Handling employee queries and concerns, escalating issues as needed.
• Coordinating performance management processes, including tracking appraisals and training sessions.

• Learning & Development
• Coordinating training sessions, tracking participation, and managing records.
• Identifying employee training needs.
• (Advantageous): Experience with Skills Development Legislation (SDL) and Annual Training Reports (ATR).

• General HR Support
• Providing administrative support for HR projects and initiatives.
• Serving as the first point of contact for HR queries.
• Supporting HR data analysis and reporting.

Job Location : Western Cape, Cape Town Deadline : August 04, 2025 Quick Recommended Links

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KEY PERFORMANCE AREAS

• Compile and analyse monthly tenant requests and maintenance job reports
• Address tenant concerns and coordinate comprehensive maintenance needs
• Maintain accurate tenant occupancy and maintenance records
• Identify tenant risks and facilitate appropriate referrals
• Deliver timely resolution of tenant issues and maintain strong tenant relationships

Hard Services Management & Maintenance Coordination

• Manage facilities tickets, job cards, and service callouts in collaboration with helpdesk and Maintenance Technician
• Maintain detailed logs of faults, actions, and response times for all maintenance activities
• Assist in planning renovation and maintenance projects ensuring regulatory compliance
• Update and maintain asset registers for HVAC, plumbing, electrical, generators, and other building systems
• Schedule and supervise external service providers ensuring compliance with building codes and safety standards
• Provide weekly maintenance progress reports and updates to Senior Facilities Manager

Soft Services Management & Event Coordination

• Collaborate with helpdesk to manage soft service tickets and office technical support
• Assist in planning and organizing company events, meetings, and conferences
• Provide comprehensive administrative support to the Facilities Manager
• Ensure minimal disruption from soft service or technical issues
• Source competitive quotes for facility projects and negotiate contracts and service agreements
• Monitor vendor performance and resolve issues promptly
• Maintain approved vendor and contractor database
• Ensure cost-effective contracts that meet quality standards
• Supervise and motivate 1-3 team members, including Facilities Support Assistant
• Set clear goals, conduct regular team meetings, and provide constructive feedback
• Support performance improvement and development initiatives
• Foster positive team engagement and communication

Financial Administration & Budget Management

• Create and manage job cards related to maintenance projects
• Raise purchase orders on IFS system and process invoices and payments
• Compare quotations and maintain comprehensive financial documentation
• Assist Senior Facilities Manager with budget expenditure, forecasting, and cost-saving initiatives
• Support month-end and year-end financial closing tasks

QUALIFICATION

• Higher Certificate or Diploma in Facilities Management, Property Management, or related field
• Relevant technical or administrative certifications

Alternative :

• Equivalent combination of education and experience in facilities management or related field

EXPERIENCE

• Minimum 5 years' experience in Facilities Management or Coordination roles
• At least 2 years' experience in Office and Financial Administration
• Minimum 2 years' supervisory or team leadership experience
• Demonstrated proficiency in MS Office Suite (advanced Excel preferred)
• Experience with report writing and maintenance administration systems

Advantageous :

• Experience with IFS system or similar ERP platforms
• Background in property management or building maintenance
• Experience managing multiple site locations
• Knowledge of Cape Town commercial property market

We are looking for a Dispatch & Logistics Co-Ordinator.

The ideal candidate should be a systematic and process-driven person who likes to hustle for our customers .

Must have the ability to handle multiple tasks throughout the day in a high-pressure environment. This includes processing many orders through different channels. Proficiency in written and spoken English is also necessary.

REQUIREMENTS

• SA ID or valid work permit
• At least three years’ experience working in an administration role
• Experience in a manufacturing environment is advantageous

RESPONSIBILITIES

• Issue customer notifications (via CRM platform) for planned production completion.
• Prepare courier waybills.
• Book courier collections.
• Create all required packing lists.
• Prepare and manage delivery schedules and drivers each day.
• Oversee dispatch team to ensure all orders are correctly labelled and numbered for dispatch.
• Issue customer notifications with tracking information for completed & dispatched orders.
• Order office stationery & kitchen supplies.
• Facilitate customer collections on site.

Knowledge of the following software is advantageous:

• Google Suites
• BobGo
• Shopify