194 Technical Distribution Co Ordinator jobs in SouthAfrica

About the Branch Technical Co-Ordinator position

The administrative coordination of all Branch Technical operations, particularly those pertaining to internal technical projects, Value-Added Services (VAS),
and new implementations.

The Branch Technical Co-Ordinator responsibilities are:

• Technical Co-ordinator
• Document project activities to align with available capacity and team priorities.
• Coordinate and document all branch technical projects, including new stores, VAS, and internal initiatives.
• Liaise with clients, internal teams, and 3rd parties to ensure project milestones are met.
• Identify and manage risks, escalating issues where needed.
• Draft and maintain project plans with input from stakeholders.
• Track progress and take corrective actions to keep projects on schedule.
• Provide regular updates and manage the expectations of clients and internal teams.
• Co-ordinate 3rd party project dependencies to ensure delivery is on time and as expected.
• Monitor and manage all key success factors from unconditional to invoicing.
• Handle multiple rollouts without compromising on quality or timelines.
• Track milestones, manage resources, and coordinate go-lives efficiently.
• Financial Management

Project Cost Tracking and Reporting

• o Monitor and record all project-related costs, including services, hardware, and resource hours.
• o Ensure costs stay within budget and flag variances early for corrective action.
• o Provide financial updates to the Technical Management Team for forecasting and reporting.

Invoicing Validation

• o Ensure all project milestones are achieved before triggering billing through Branch Admin
• o Prepare and validate supporting documentation for invoicing (e.g., signoffs, delivery notes, work logs).
• o Liaise with finance to ensure accurate and timely invoicing
• Quality Management
• Ensure all project documentation is complete, accurate, and meets internal quality standards.
• Maintain proper logging and grooming of project tasks to ensure alignment with defined timelines.
• Confirm that the project scope is clearly understood and agreed upon by clients, internal teams, and third parties,
• reducing the risk of scope creep or miscommunication
• Project Governance
• Maintain a central repository of all project-related documents, including plans, approvals, change requests, and
• signoffs.
• Ensure all projects follow standardized governance processes, from initiation through to closure.
• Coordinate the preparation and submission of status reports, milestone updates, and risk logs for review by the Technical Management Team.
• Track and document all scope changes, ensuring they are approved and communicated to all stakeholders.
• Schedule and document all key project meetings, ensuring accurate minutes, action items, and follow-ups are recorded and distributed.
• Reporting
• Daily update on all active projects with impediments
• Projects where priority is required should be identified daily to Project Team Lead.
• Projects schedule to be updated daily and to always reflect the correct information.
• Delays or issues to be escalated to All Stakeholders (Div Manager; Branch Manager; Technical Manager; Client; Project Team Leader)

The Branch Technical Co-Ordinator requirements are:

• Grade 12 certificate or Equivalent N3
• Agile Methodology experience
• 3+ years of project management experience in software or IT environments will be an advantage
• Direct experience managing retail tech implementations
• Demonstrated ability to lead cross-functional teams, including Technical Managers, Trainers & Implementation Techs
• Strong track record of on-time, in-scope delivery across multiple branches or clients
• Prior experience in customer-facing roles or managing service-related escalations is a plus
• Solid understanding of retail operations, POS systems, EFT integrations, and back-office retail processes

* A full job description is available on request

Job Location : Western Cape, Cape Town Deadline : August 04, 2025 Quick Recommended Links

• Jobs by Location
• Job by industries

KEY PERFORMANCE AREAS

• Compile and analyse monthly tenant requests and maintenance job reports
• Address tenant concerns and coordinate comprehensive maintenance needs
• Maintain accurate tenant occupancy and maintenance records
• Identify tenant risks and facilitate appropriate referrals
• Deliver timely resolution of tenant issues and maintain strong tenant relationships

Hard Services Management & Maintenance Coordination

• Manage facilities tickets, job cards, and service callouts in collaboration with helpdesk and Maintenance Technician
• Maintain detailed logs of faults, actions, and response times for all maintenance activities
• Assist in planning renovation and maintenance projects ensuring regulatory compliance
• Update and maintain asset registers for HVAC, plumbing, electrical, generators, and other building systems
• Schedule and supervise external service providers ensuring compliance with building codes and safety standards
• Provide weekly maintenance progress reports and updates to Senior Facilities Manager

Soft Services Management & Event Coordination

• Collaborate with helpdesk to manage soft service tickets and office technical support
• Assist in planning and organizing company events, meetings, and conferences
• Provide comprehensive administrative support to the Facilities Manager
• Ensure minimal disruption from soft service or technical issues
• Source competitive quotes for facility projects and negotiate contracts and service agreements
• Monitor vendor performance and resolve issues promptly
• Maintain approved vendor and contractor database
• Ensure cost-effective contracts that meet quality standards
• Supervise and motivate 1-3 team members, including Facilities Support Assistant
• Set clear goals, conduct regular team meetings, and provide constructive feedback
• Support performance improvement and development initiatives
• Foster positive team engagement and communication

Financial Administration & Budget Management

• Create and manage job cards related to maintenance projects
• Raise purchase orders on IFS system and process invoices and payments
• Compare quotations and maintain comprehensive financial documentation
• Assist Senior Facilities Manager with budget expenditure, forecasting, and cost-saving initiatives
• Support month-end and year-end financial closing tasks

QUALIFICATION

• Higher Certificate or Diploma in Facilities Management, Property Management, or related field
• Relevant technical or administrative certifications

Alternative :

• Equivalent combination of education and experience in facilities management or related field

EXPERIENCE

• Minimum 5 years' experience in Facilities Management or Coordination roles
• At least 2 years' experience in Office and Financial Administration
• Minimum 2 years' supervisory or team leadership experience
• Demonstrated proficiency in MS Office Suite (advanced Excel preferred)
• Experience with report writing and maintenance administration systems

Advantageous :

• Experience with IFS system or similar ERP platforms
• Background in property management or building maintenance
• Experience managing multiple site locations
• Knowledge of Cape Town commercial property market

About the Branch Technical Co-Ordinator position

The administrative coordination of all Branch Technical operations, particularly those pertaining to internal technical projects, Value-Added Services (VAS),
and new implementations.

The Branch Technical Co-Ordinator responsibilities are:

• Technical Co-ordinator
• Document project activities to align with available capacity and team priorities.
• Coordinate and document all branch technical projects, including new stores, VAS, and internal initiatives.
• Liaise with clients, internal teams, and 3rd parties to ensure project milestones are met.
• Identify and manage risks, escalating issues where needed.
• Draft and maintain project plans with input from stakeholders.
• Track progress and take corrective actions to keep projects on schedule.
• Provide regular updates and manage the expectations of clients and internal teams.
• Co-ordinate 3rd party project dependencies to ensure delivery is on time and as expected.
• Monitor and manage all key success factors from unconditional to invoicing.
• Handle multiple rollouts without compromising on quality or timelines.
• Track milestones, manage resources, and coordinate go-lives efficiently.
• Financial Management

Project Cost Tracking and Reporting

• o Monitor and record all project-related costs, including services, hardware, and resource hours.
• o Ensure costs stay within budget and flag variances early for corrective action.
• o Provide financial updates to the Technical Management Team for forecasting and reporting.

Invoicing Validation

• o Ensure all project milestones are achieved before triggering billing through Branch Admin
• o Prepare and validate supporting documentation for invoicing (e.g., signoffs, delivery notes, work logs).
• o Liaise with finance to ensure accurate and timely invoicing
• Quality Management
• Ensure all project documentation is complete, accurate, and meets internal quality standards.
• Maintain proper logging and grooming of project tasks to ensure alignment with defined timelines.
• Confirm that the project scope is clearly understood and agreed upon by clients, internal teams, and third parties,
• reducing the risk of scope creep or miscommunication
• Project Governance
• Maintain a central repository of all project-related documents, including plans, approvals, change requests, and
• signoffs.
• Ensure all projects follow standardized governance processes, from initiation through to closure.
• Coordinate the preparation and submission of status reports, milestone updates, and risk logs for review by the Technical Management Team.
• Track and document all scope changes, ensuring they are approved and communicated to all stakeholders.
• Schedule and document all key project meetings, ensuring accurate minutes, action items, and follow-ups are recorded and distributed.
• Reporting
• Daily update on all active projects with impediments
• Projects where priority is required should be identified daily to Project Team Lead.
• Projects schedule to be updated daily and to always reflect the correct information.
• Delays or issues to be escalated to All Stakeholders (Div Manager; Branch Manager; Technical Manager; Client; Project Team Leader)

The Branch Technical Co-Ordinator requirements are:

• Grade 12 certificate or Equivalent N3
• Agile Methodology experience
• 3+ years of project management experience in software or IT environments will be an advantage
• Direct experience managing retail tech implementations
• Demonstrated ability to lead cross-functional teams, including Technical Managers, Trainers & Implementation Techs
• Strong track record of on-time, in-scope delivery across multiple branches or clients
• Prior experience in customer-facing roles or managing service-related escalations is a plus
• Solid understanding of retail operations, POS systems, EFT integrations, and back-office retail processes

* A full job description is available on request

The Person :

• National Diploma in Safety Management / Environmental Health.
• SAMTRAC.
• Minimum 5 years relevant manufacturing plant specific SHE experience.
• Sound knowledge of ISO 14001 and 45001 standards.
• ISO 14000 (Internal Auditor).

The Job :

Report to the Plant Manager :

SHE Policies and Procedures :

SHE Management :

SHE Management System :

SHE Audits :

Risk Assessments :

Incident / Accident Investigations :

SHE Administration :

Marketing Co-Ordinator (with Graphic Design Skills)

This role will involve two main elements:

• Support Role to Group Marketing Manager
• Graphic design

General Responsibilities:

• Coordinate and liaise with a variety of internal and external stakeholders.
• MUST be able to provide a portfolio on application.
• Responsible for maintaining the company's brand strategy.
• Ensure that the marketing and promotional materials remain updated and current.
• Graphic design: digital mock-ups, photo editing, presentation, and developing proposal concepts.
• Control and monitor the company’s digital footprint, including social media content, website updates, and content monitoring.
• Control marketing material projects from development and design to distribution and tracking.
• Develop marketing strategies for advertising new products.
• Organize promotional events and coordinate day-of deliveries and staffing.
• Review current marketing campaigns for weaknesses and develop solutions within budget constraints.
• Identify potential new markets and create a plan to enter those markets.
• Brainstorm fresh advertising ideas with senior management.
• Gather information on competitors, pricing, and various marketing aspects to help identify marketing trends and key opportunities for innovation.

Marketing Management Support Tasks:

• Update spec sheets, price lists, fab sheets.
• Ensure the website is fresh and up to date.
• Assist with ad-hoc marketing-related queries.
• Support field representatives.
• Compile and summarize reports.
• Support in database development, social media platforms, and content marketing.
• Coordinate and support function to retailers and key internal departments.
• Utilize analytical and problem-solving skills to increase demand for products and services.
• Possess knowledge of marketing-related business practices, including advertising, market research, and technology.
• Analyze marketing data and performance.
• Have a history of planning successful product launches and events.
• Demonstrate effective communication skills and adaptable communication style for interacting with team members, upper management, and clients.
• Exhibit time management and organization skills for planning and executing both large and small marketing projects and initiatives.
• Show leadership skills to motivate team members and manage conflicts.

Graphic Design Tasks:

• Design artwork for posters, signage, billboards, fab sheets, point of sale material, website banners, presentations, digital mediums, social mediums, corporate stationary, vehicle branding, PowerPoint presentations, etc.
• Creative flair – please send portfolio.
• Experience with Adobe Suite programs such as Photoshop, Illustrator, InDesign, etc.

Skills & Values:

• Pay high attention to detail and possess excellent personal communication skills.
• Work well under pressure and to tight deadlines.
• Be self-motivated.
• Ability to work at a quick pace.
• Excellent project and implementation skills.
• Strong communication skills, both written and verbal.
• Ability to interact with poise at all levels within the organization.
• Must be a team player.
• Enthusiasm, flexibility, and problem-solving skills.
• Own transport.

Software Proficiencies:

• Microsoft Office
• Excel
• PowerPoint

Qualifications:

• Degree
• Min of 5 years of relevant experience is an advantage.