97 Hr Specialist With Payroll Exposure jobs in SouthAfrica

Our client in the FMCG industry is currently looking to employ a HR Payroll Administrator based in Humansdorp.

The HR Administrator is responsible for providing administrative support to the Human Resources department and assist managing the organization's payroll processes. This role plays a crucial part in maintaining accurate employee records, overseeing benefits and payroll operations, and ensuring compliance with company policies.

Requirements:

1. National Diploma HR, Finance or Office Administration, SAGE 300, Excel Advanced, Report Writing.
2. 3+ Years data capturing experience.
3. Competent in all MS Office packages, particularly Excel.
4. Good communication skills.
5. Must be able to work in a team.
6. Must be able to work under pressure in a deadline driven environment.
7. Familiarity with any ERP system would be an advantage.
8. Experience in a similar environment would be advantageous: HR/FMCG.

Responsibilities and expectations but not limited to:

1. Load new employees on SAGE and ensure that all the information provided is correct and up to date before payroll deadline.
2. Prepare payroll memo on monthly basis and send to the relevant stakeholders.
3. Handle payroll-related inquiries from employees and resolve any issues or discrepancies.
4. Process employee payroll in a timely and accurate manner.
5. Maintain and update employee leave records, including negative leave balances and annual leave balances reports on SAGE system and send to managers upon request.
6. Ensure all unpaid leave has been captured on SAGE take note of all appointments and terminations.
7. Draw monthly report for non-bargaining employees, payslip reports for medical aid salary updates and salary reports for increase.
8. Compile monthly medical aid reconciliation reports.
9. Update medical aid spreadsheet on SharePoint (applications, registrations, record amendments, and terminations).
10. Assist the HR team with general admin tasks.

Please note should you not receive a response within two weeks of applying you may assume that your application was unsuccessful.

Monthly

Purpose of the Job:

To ensure accurate payroll to approximately 3300 South African associates on a monthly basis.

Key Responsibilities:

• Process Payroll activities with a high degree of specialism in Time Management and/or Benefits.
• Ensure that all payroll activities are carried out as per business requirements meeting all deadlines.

• Coordinate Tax and Social Security checks and internal audits.
• Implement Measures resulting from audit activities.
• Ensure Accurate records are maintained relating to annual tax and benefit statements including timely submission of reports.
• To ensure consistent application of guidelines and regulations as well as compliance with statute and legislation.

• Ensure all queries sent to nominated mailboxes are resolved within the given SLA.

• Support any audits by providing required data, answering questions and completing necessary follow ups to ensure a successful audit.

• Provide advice in preparation phases of new working time models and shift patterns in respect to any technical issues surrounding the implementation of new models in HR systems. To ensure that all system specific factors have been accounted for in the implementation of new working time models and to ensure the consistent application of guidelines and regulations.

• Monitor accuracy of payroll data – i.e. the correct and accurate administration of deductions and allowances by the service provider to ensure that all payroll data is accurate as dictated by BMW Group guidelines and policies as well as relevant employment legislation.

• Act as key user in testing of new system requirements or updates.
• Ensure any system errors found in the course of BAU are raised to the correct channels for investigation and resolution. Ensure team are aware of issues and resolution.
• To ensure the HR Systems are fully up to date, compliant and functioning as expected

• Input All employee data changes which impact the senior executives’ pay on a monthly basis.
• Ensure thorough checks are completed and inputs are accurate to ensure that all senior executives are paid accurately and on time.
• Liaise with the leadership partner on ad-hoc queries e.g. reporting, query management, submission of shares.

• Support the administration of benefits topics e.g. bonus payments, medical aid, retirement funds and vehicle schemes.
• Ensure annual tax/benefit statements are accurate and submitted on time.

• Provide technical expertise to leadership partner and internal departments to ensure consistent adherence to guidelines

Education:

• Relevant tertiary degree or equivalent payroll qualification.
• Ideally CIPP qualified or equivalent.

Work experience, Leadership experience:

• At least 2 years of SAP HR experience.
• At least 5 years South Africa Payroll experience.
• Minimum of 5 years Payroll / Benefits / Time Experience.
• Extensive payroll management experience.

Additional skills: special skills / technical ability etc:

• Strong analytical skills and organized in a problem-solving environment.
• Excellent communication (written and oral) and interpersonal skills.
• Attention to details, precision oriented.
• Strong Excel skills.
• Knowledge of BMW HR processes, policies, instruments and systems.

• Experience of working both cross-function and/or internationally.
• Ability to work independently and able to adopt a proactive approach.
• Membership of Professional Institution (e.g. CIPP) is desirable.

A new vacancy is available for a Junior HR & Payroll Administrator for our client in the Chemical and Hygiene Industry. The position is based in Durban.

This Junior HR and Payroll Administrator function consists of the payroll processing function for one company having three divisions on the payroll system.

Office support and Communication:

• Assist with procurement of HR consumables/office items.
• Filing kept up to date and easily accessible for others to gain access to information.
• Use of Microsoft Office 365 Suite for written verbal and video communication.
• Assist with effective communication related to various stakeholders through sharing/receiving applicable information/instructions through informal/formal meetings and keeping minutes thereof.
• Assist with translation and circulation of notices on notice boards to ensure upward/downward communication. Maintain notice boards to ensure they are current/updated regularly.

Payroll Data Administration:

• Assist with payroll data (+-180employees), including but not limited to the following:
• Processing of weekly payroll.
• Assistance with monthly payroll.
• Maintain and update attendance management system – full function:
• Monitor and report absenteeism to management.
• Load/remove employee info (Name, Surname, ID Number, EMP code, Dept and Shift) onto the system and sync with facial recognition.
• Correct verified clocks if necessary.
• Liaise with staff where queries are concerned.

Human Resources Administration (Providing support and assistance):

• Employee / Operational Files:
• Utilise internal HR-related software programs competently.
• Provide a range of clerical and general HR Administration duties including filing, scanning (correct format), photocopying, maintenance of both paper and electronic (SMP) filing systems, and any other clerical support to assist in the efficient operation of the HR Department.
• Maintain manual and electronic staff files (i.e. SMP / Sharedrives / Onedrive etc.) – ensure all relevant supporting documentation and information within the sphere of HR is kept up to date.
• Comply with HR Calendar deadlines related to HR admin functions only and ensure SMP files are updated as specified.
• Discipline and Performance related items:
• Assist with administration related to Discipline, Probation, and Performance-related meetings – coordination, booking, minutes and related items.
• Attend meetings where required for interpretation purposes.
• Ensure administration and or preparations for discipline processes are collated and submitted to HR Officer for review.
• Training and Development:
• Arrange training where required and ensure service providers are within approved BBBEE levels.
• Health and Safety:
• Provide support with IOD administration where necessary.
• Assist with loading of IOD on DEL system with oversight from HR / Payroll officer. This task to be issued at a future date.
• Ensure medical assessment register is received from Divisions and uploaded on SMP where necessary.
• Statutory and Legislative items:
• Assist with administration/filing of mandated items (i.e. SETA correspondence / Equity correspondence / UI19’s etc.)
• Recruitment and Selection:
• Provide support in terms of Recruitment – Job Advertisements, receipt and collation of applications, updating recruitment schedules and scheduling of interviews (as mandated).
• Ensure background checks (Credit, Crims, References) where requested and done and filed accordingly.
• On/Off Boarding:
• Assist with admin related tasks (check lists/booking of boardrooms etc.) where required to ensure onboarding/offboarding of employees is attended to professionally.
• Prepare employee documents and save them on server/share drive for HR Officer review (e.g. PID, ITC Agreement, Vehicle Users, Exit Questionnaire, etc.)
• HR Calendar / Reports (only related to HR Admin role):
• Provide support and assist with administration where applicable, including but not limited to:
• Demographic information
• Learnerships / Apprenticeship
• Leave
• Discipline (Disciplinary record workbook)
• Training data

• Proficiency in Zulu language (written and verbal) will be essential.
• One year of experience in a similar role or payroll department will be essential with a relevant certificate or diploma in Payroll will be strongly advantageous.
• Current knowledge of Payroll Systems is essential (SAGE300 will be preferred) / ESS / E-filing / Easyfile.
• Fluent in Microsoft Office with intermediate/advanced level Excel is essential.
• Use of any Time Attendance system (Beyond Attendance) will be advantageous.
• Business English.
• Good understanding of SARS / UIF & WCA online systems and procedures.
• Good understanding of Bargaining Council (NBCCI) and Provident fund procedures essential.
• Own vehicle and valid driver's license.
• Strong Mathematical skills & good time management skills.
• Excellent organizational skills & good multitasking skills.
• Ability to meet deadlines.
• Be bilingual.

Reference: PE002319-CV-1

Our client in the FMCG industry is currently looking to employ a HR Payroll Administrator based in Humansdorp.

The HR Administrator is responsible for providing administrative support to the Human Resources department and assisting in managing the organization's payroll processes. This role plays a crucial part in maintaining accurate employee records, overseeing benefits and payroll operations, and ensuring compliance with company policies.

Requirements:

1. National Diploma HR, Finance or Office Administration, SAGE 300, Excel Advanced, Report Writing.
2. 3+ Years data capturing experience.
3. Competent in all MS Office packages, particularly Excel.
4. Good communication skills.
5. Must be able to work in a team.
6. Must be able to work under pressure in a deadline-driven environment.
7. Familiarity with any ERP system would be an advantage.
8. Experience in a similar environment would be advantageous: HR/FMCG.

Responsibilities and expectations but not limited to:

1. Load new employees on SAGE and ensure that all the information provided is correct and up to date before payroll deadline.
2. Prepare payroll memo on a monthly basis and send to the relevant stakeholders.
3. Handle payroll-related inquiries from employees and resolve any issues or discrepancies.
4. Process employee payroll in a timely and accurate manner.
5. Maintain and update employee leave records, including negative leave balances and annual leave balance reports on SAGE system and send to managers upon request.
6. Ensure all unpaid leave has been captured on SAGE and take note of all appointments and terminations.
7. Draw monthly report for non-bargaining employees, payslip reports for medical aid salary updates and salary reports for increases.
8. Compile monthly medical aid reconciliation reports.
9. Update medical aid spreadsheet on SharePoint (applications, registrations, record amendments, and terminations).
10. Assist the HR team with general admin tasks.

Please note should you not receive a response within two weeks of applying you may assume that your application was unsuccessful.

Monthly

Purpose of the Job:

To ensure accurate payroll to approximately 3300 South African associates on a monthly basis.

Key Responsibilities:

Payroll Run:

• Process Payroll activities with a high degree of specialism in Time Management and/or Benefits.
• Ensure that all payroll activities are carried out as per business requirements meeting all deadlines.

Tax and Social Security:

• Coordinate Tax and Social Security checks and internal audits.
• Implement Measures resulting from audit activities.
• Ensure Accurate records are maintained relating to annual tax and benefit statements including timely submission of reports.
• To ensure consistent application of guidelines and regulations as well as compliance with statute and legislation.

Query Management:

• Ensure all queries sent to nominated mailboxes are resolved within the given SLA.

Other Audits and Compliance:

• Support any audits by providing required data, answering questions and completing necessary follow ups to ensure a successful audit.

Working Time Models:

• Provide advice in preparation phases of new working time models and shift patterns in respect to any technical issues surrounding the implementation of new models in HR systems. To ensure that all system specific factors have been accounted for in the implementation of new working time models and to ensure the consistent application of guidelines and regulations.

Payroll Accuracy:

• Monitor accuracy of payroll data – i.e. the correct and accurate administration of deductions and allowances by the service provider to ensure that all payroll data is accurate as dictated by BMW Group guidelines and policies as well as relevant employment legislation.

HR System Responsibility:

• Act as key user in testing of new system requirements or updates.
• Ensure any system errors found in the course of BAU are raised to the correct channels for investigation and resolution. Ensure team are aware of issues and resolution.
• To ensure the HR Systems are fully up to date, compliant and functioning as expected

OFK Payroll:

• Input All employee data changes which impact the senior executives’ pay on a monthly basis.
• Ensure thorough checks are completed and inputs are accurate to ensure that all senior executives are paid accurately and on time.
• Liaise with the leadership partner on ad-hoc queries e.g. reporting, query management, submission of shares.

Benefits:

• Support the administration of benefits topics e.g. bonus payments, medical aid, retirement funds and vehicle schemes.
• Ensure annual tax/benefit statements are accurate and submitted on time.

Technical Expertise:

• Provide technical expertise to leadership partner and internal departments to ensure consistent adherence to guidelines.

Education:

• Relevant tertiary degree or equivalent payroll qualification.
• Ideally CIPP qualified or equivalent.

Work experience, Leadership experience:

• At least 2 years of SAP HR experience.
• At least 5 years South Africa Payroll experience.
• Minimum of 5 years Payroll / Benefits / Time Experience.
• Extensive payroll management experience.

Additional skills: special skills / technical ability, etc:

• Strong analytical skills and organized in a problem-solving environment.
• Excellent communication (written and oral) and interpersonal skills.
• Attention to details, precision oriented.
• Strong Excel skills.
• Knowledge of BMW HR processes, policies, instruments and systems.
• Experience of working both cross-function and/or internationally.
• Ability to work independently and able to adopt a proactive approach.
• Membership of Professional Institution (e.g. CIPP) is desirable.

• Lead the full spectrum of HR activities, including recruitment, onboarding, performance management, and offboarding
• Design and implement HR policies, processes, and practices that reflect business priorities and local labor requirements
• Cultivate a supportive and inclusive workplace, managing employee relations with fairness and care
• Guide and coach managers on employee development, team effectiveness, and performance strategies
• Oversee compensation frameworks, benefits administration, payroll coordination, and leave management
• Ensure compliance with labor legislation, BEE regulations, and internal policies
• Drive engagement through effective internal communications and people-first initiatives
• Manage HR systems and analytics to enable data-informed decisions
• Collaborate with leadership on workforce planning, structure, and organisational development

• A degree in Human Resource Management, Industrial Psychology, or a related field
• 5+ years of experience in a generalist or HR management role
• In-depth knowledge of South African labour laws and HR compliance
• Excellent interpersonal and communication skills, with the ability to influence and support at all levels
• Experience with HRIS platforms and proficiency in Microsoft 365 or Google Workspace
• A proactive, people-centred approach with strong organisational skills
• Experience supporting remote or hybrid teams is an advantage

Position based in Hillcrest

12 Month Fixed Term Contract

This role description outlines the typical duties and obligations of the HR and Payroll Administrator position.

This list is not exhaustive but provides a summary of the main duties, responsibilities, and KPIs.

• As an HR and Payroll Administrator, you will ensure the smooth functioning of human resources and payroll functions within the organization.
• This role requires a detail-oriented individual with strong knowledge of HR policies, payroll processes, and compliance regulations.
• The HR and Payroll Administrator will handle employee records, payroll processing, benefits administration, and ensure compliance with relevant laws and company policies, including updating BEE123 & EE123 platforms.

Payroll Processing:

• Process payroll accurately on a weekly, fortnightly, or monthly basis.
• Handle mid-month reimbursement claims accurately.
• Calculate and input employee hours, bonuses, commissions, and deductions.
• Ensure compliance with tax and statutory requirements.
• Address payroll-related inquiries from employees.

HR Administration:

• Maintain accurate employee records in the HRIS.
• Assist with onboarding, including orientation and documentation.
• Process employee status changes such as promotions, transfers, and terminations.
• Generate employment verification letters and respond to HR queries.

Benefits Administration:

• Administer employee benefits programs, including insurance and perks.
• Assist employees with benefit inquiries.
• Collaborate with external vendors for benefits administration, including international vendors for overseas employees.

Compliance:

• Stay updated on HR laws and regulations.
• Prepare and submit reports to government agencies.
• Assist with HR audits to ensure compliance.

Recordkeeping:

• Maintain confidentiality and accuracy of employee records.
• Organize HR documentation and support electronic recordkeeping systems.
• Maintain training registers for work skills plans.

Payroll Accuracy and Efficiency:

• Ensure timely, accurate payroll processing.
• Collaborate with finance to meet financial targets.
• Adhere to payroll regulations and tax compliance to mitigate risks.

Benefits Management:

• Manage employee benefits to enhance satisfaction.
• Evaluate and recommend cost-effective benefit options.
• Ensure benefits compliance with regulations.

Training and Development:

• Coordinate professional development programs.
• Contribute to workforce skill enhancement aligned with organizational goals.

Data Security and Confidentiality:

• Protect employee data confidentiality.
• Mitigate risks of data breaches.
• Comply with data protection standards and legal requirements.

BBBEE and Employment Equity:

• Maintain payroll and training registers on digital platforms.
• Update Equity committee minutes and payroll info related to BBBEE and Employment Equity.
• Submit EEA reports annually.
• Monitor and maintain EEA12 equity plan.

Requirements:

• Bachelor's degree in HR, Business Administration, or related field.
• Proficiency in MS Office.
• Experience in HR and payroll administration.
• Strong understanding of HR laws and compliance.
• Proficiency in SAGE 300 and payroll software.

Core Competencies:

• Driving Customer Value
• Fostering Collaboration
• Passion for Results

Role Competencies:

• Accuracy and attention to detail
• Efficiency and excellence
• Planning and organization
• Effective communication
• Decision-making
• Proactive action
• Strong interpersonal skills
• Confidentiality and integrity
• Solution-oriented mindset
• Ability to work independently and in teams
• Analytical and problem-solving skills
• Time management and deadline orientation
• Adaptability and willingness to learn new technologies
• Alignment with company values and fostering an inclusive workplace
• Respectful communication and active listening

Role Purpose : Co-ordinate and maintain all aspects of payroll processing and salary remuneration, as well as maintain and enhance a professional Human Resources service to the Company by planning, implementing, and evaluating employee relations and human resource policies, programs, and practices.

QUALIFICATIONS / EXPERIENCE

• NQF 6 or higher HR qualification;
• 10 years experience in HR management / advisory role in a diverse working environment;
• Strong industrial relations experience;
• Sound knowledge of employment law and the practical application thereof;
• 5-year VIP Payroll experience including eFiling;
• Compeasy and COID experience;

Key Responsibilities :

• To advise and support the HOD Team to achieve and maintain compliance with legal and regulatory obligations;
• Develop and maintain company policies and procedures;
• Develop and support management / employee consultation processes;
• Manage pay and benefits;
• Building a culture of continual improvement, all aligned to our purpose, aspirations, resident focus, and values;
• Preparation of EE reports and annual submissions in alignment with the succession plan;
• Preparation and submission of annual WSP & HWSeta;

HR Operational

• To provide an end-to-end administration service for all employment matters;
• Provide an end-to-end recruitment process;
• Provide an HR service of advice and training to managers and employees;
• Prepare annual training schedule and budget;
• Facilitate our managers to manage performance in a timely, legal, and appropriate way;
• Ensuring job descriptions for all positions within the company are relevant to the needs of the company;
• Ensure all employees receive a contract of employment within the required timescales;
• Collate staff insight through employee surveys, discussions and meetings. Plan and implement suggested improvements where possible;
• Advise and support managers with employee relations issues including performance management, disciplinary, grievance and redundancy;
• CCMA preparation and representation;
• Ensuring the highest standards of payroll administration;
• EMP501 / IRP5 bi-annual submissions;
• Employee benefits management, including provident fund performance;
• Monitoring and reporting for key employment issues;
• Oversee employee recognition programs;
• Promote the maximum take up of exit interviews for all leavers, reporting findings and making recommendations;
• Ensure compliance with the Data Protection Act in relation to employee records;
• Social & Ethics and HR Committee report preparation and representation to the Board of Directors;
• Oversee and monitor Personal and Employment Equity committees;
• Manage provident fund committee and meetings;
• Ensure a robust performance management approach with direct reports;

Management of Payroll accounting and processing

• Manage the processing of payroll, including new starters, leavers, timesheets, eco-time (biometric system) calculating pay, and bank upload;
• Management of all types of leave (annual, sick, maternity, unpaid, retired, and disabilities);
• Provide any other Payroll, accounting or administrative-related tasks, as identified including general ledger reconciliations and audit preparation;

Health and Safety Strategy & Operational (COID)

• Working in partnership with the Security Coordinator, provide support to ensure compliance with legal and regulatory obligations;

• Hire and onboard top talent for our global team
• Build training and performance systems to drive measurable results
• Champion company culture and engagement across time zones
• Innovate HR processes for remote operations
  

• 3+ years HR experience, including 2+ years with remote teams
• Strong track record in recruitment, training, and performance management
• Tech-savvy with HRIS and remote collaboration tools
• Startup mindset: adaptable, proactive, and solution-oriented