17 Office Assistant jobs in SouthAfrica

Outdoor ProWash is seeking a highly organized and detail-oriented Office Assistant to join our dynamic team. In this role, you will provide essential administrative support to the office, ensuring efficient and smooth operations. You will be responsible for a variety of tasks, from answering phones and managing correspondence to scheduling appointments and assisting with bookkeeping.

Key Responsibilities:

• Answer and direct phone calls professionally and efficiently.
• Manage incoming and outgoing emails, responding promptly and appropriately.
• Draft, format, and send business correspondence, including letters, memos, and reports.
• Schedule and manage appointments, meetings, and travel arrangements for team members.
• Maintain accurate and organized filing systems, both electronic and paper-based.
• Prepare presentations and proposals as directed, ensuring high-quality and professional presentation.
• Conduct research and compile data as needed to support business decisions.
• Coordinate office supply orders, maintain inventory, and manage equipment.
• Assist with bookkeeping tasks, such as managing expenses, processing invoices, and maintaining financial records.
• Provide general support to visitors and maintain a welcoming office environment.
• Perform other administrative duties as assigned.

Qualifications:

• High school diploma or equivalent; associate’s or bachelor’s degree in a relevant field (e.g., Business Administration, Office Management) preferred.
• Minimum of 5 years of experience in an administrative or office support role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills with meticulous attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask effectively and prioritize tasks in a fast-paced environment.
• Ability to work independently and take initiative.
• Discretion and professionalism when handling confidential information.
• Competitive pay, Flexible scheduling, Paid time off, Health insurance, 401(k)

To Apply:

Please submit your resume and a cover letter outlining your qualifications and experience below:

We are seeking a skilled and passionate Virtual Medical Receptionist to join our organization. As a key member of our team, you will have the opportunity to work with highly skilled professionals in the medical industry.

Our company prides itself on providing excellent customer service and creating a positive experience for clients.

• Proven experience in a receptionist, customer service, or administrative role within the medical field is essential.
• Familiarity with medical terminology and health insurance processes is required.
• Proficiency with electronic health record (EHR) systems and scheduling software is necessary.
• Strong communication skills, both written and verbal, are critical.
• Ability to work independently and manage multiple tasks efficiently is required.
• High level of organizational skills and attention to detail is essential.
• Knowledge of HIPAA regulations and commitment to maintaining patient confidentiality is mandatory.
• Tech-savvy, with a good understanding of virtual communication tools such as Zoom and Microsoft Teams.
• Compassionate and patient-centered approach to customer service is expected.

• Answer incoming calls and respond to patient inquiries in a timely and courteous manner.
• Schedule, reschedule, and cancel appointments using the electronic health record (EHR) system.
• Manage the clinic's email inbox, responding to patient inquiries and routing messages to the appropriate healthcare professionals.
• Verify patient insurance information, collect co-pays, and process payments as needed.
• Assist in processing patient forms, records, and documentation.
• Provide patients with information on clinic policies, services, and procedures.
• Ensure patient confidentiality by following HIPAA regulations and best practices for data security.
• Send reminders for upcoming appointments via email, phone, or SMS.
• Maintain an organized virtual filing system for patient records and correspondence.
• Liaise with medical staff to coordinate patient care and follow-up as needed.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

To apply for the position, please click the Apply for this Job link/button. If you would like to bookmark this position for later review, click on the Bookmark this Posting link. If you would like to print a copy of this position for your records, click on the Print Preview link.

Work experience or education that is NOT included on the application will NOT be considered when screening your application. Please include ALL work experience and education on the application to ensure that you receive the appropriate credit toward qualification for this position.

Request to Recruit

Working Title: Medical Office Assistant

Location: Hickory Campus/ Student Health Service

Position Number: N32400

Department: Health Services -

High School Graduate with certification or license for the position.

MOA, MA, LPN, RN

The Appalachian State University Student Health Service Hickory Campus exists to provide for the health care needs of the students. Duties can change based on organizational needs. The MOA is responsible for assisting the patients through the process from check in to follow up appointments and for assisting the provider at the Student Health Services. The MOA is to work with professional and support staff to ensure a safe and disease free/controlled workplace. To provide safe, efficient, and therapeutically effective care for the patient. Organize and maintain the Student Health Services facility in a clean and sanitary condition.

High School Graduate/ College Graduate with certification or license for the position.

Hours and times may vary depending on the position. May include some evenings and weekends.
07:30 am-4:30pm

24 hours or less

11

Yes

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

Compensation will be based on the position and qualifications. Pay will be commensurate with applicant competencies, budget, equity and market considerations.

Posting Date: 07/21/2023

Closing Date: Open Until Filled

Applicant Pool Preference: External (Post on the Web)

Quick Link:

Posting Number: P

Required fields are indicated with an asterisk (*).

• Is any Agency currently holding your Certification?
  • Yes
  • No
• Do you have medical office experience?
  • Yes
  • No
• Are you willing to work on the weekend?
  • Yes
  • No

Required Documents:

• Resume
• Cover Letter / Letter of Interest

Optional Documents:

Provides administrative support by managing files, handling correspondence, scheduling, and assisting with daily office operations to ensure efficiency and organization.

• Time: Part-Time Seasonal
• Salary: Paid
• Category: Clerical/Office

Camp of the Hills is a unique ministry that specializes in serving children & youth from low-income &/or at-risk backgrounds. Through our Summer Camps, Retreats & Rentals program, Outdoor Education program, and Immerse Discipleship program, we create space and invitation for people to hear, see, know, & experience God.

1552 County Road 344
Marble Falls, TX 78654

It is a high paced goal orientated sales and service environment. The successful candidate will get significant exposure to sales and services and will be expected to perform in accordance with the company values and emphasis on client service.

• Typing and formatting documents
• Managing diaries and setting up appointments
• Filing
• Answering phones
• General administration

• Strong Microsoft Office Skills non-negotiable
• A tertiary education
• Good and effective communication skills

Should you not receive a response from us within one week of your application, your application has unfortunately not been successful.

We are looking for a dedicated and proactive Office Assistant to join our team. If you are an organized person, attentive to detail and with excellent communication skills, this position could be right for you.

Main responsibilities :

• Ensuring efficient management of correspondence and office documents
• Coordinating appointments and meetings
• Assistance in daily administrative activities
• Maintaining an up-to-date database with relevant information
• Close collaboration with colleagues from various departments

Requirements :

• Previous experience in a similar role is an advantage
• Excellent verbal and written communication skills
• Ability to work effectively both independently and in a team
• Good organization and time management skills
• Solid knowledge of PC operation (Microsoft Office, Excel, PowerPoint)

Job Type: faith-based,Non-Profit/Parachurch/Missions,Support Position

Support the mission. Serve with heart. Make a difference every day.

Location: Powder Springs, GA

Schedule: 4 days/week

Compensation: $20–$25/hour

Type: Part-Time (30–35 hours/week)

Do you love helping behind the scenes to make ministry happen? Are you organized, tech-savvy, and happy to support a mission that serves vulnerable children? Do you thrive when no two days look the same—and are you willing to roll up your sleeves for anything from filing papers to writing a newsletter?

If so, we'd love to meet you.

Calvary Children's Home has provided safe, stable, and loving Christian homes for children in need for nearly 60 years. As our Program & Office Assistant, you'll play a vital behind-the-scenes role in helping our team stay focused on the heart of our mission: giving kids a future filled with hope.

You'll join a close-knit, faith-driven team where everyone pitches in. Your work supports Calvary's outreach, administration, and day-to-day operations. You'll report to the Director of Finance & Development, but you'll collaborate with just about everyone.

We're looking for someone who is:

• Rooted in their Christian faith and aligned with Calvary's Statement of Faith and Statement on Marriage and Gender
• Organized, proactive, and great at juggling details
• Flexible and servant-hearted—willing to take on both creative and mundane tasks
• A confident communicator, especially in written form
• Comfortable working independently and managing priorities

General Office & Guest Support

• Welcome visitors, answer phone calls, and assist with general donation drop-offs
• Handle filing, document prep, and supply management

Development & Communications Support

• Help with letter and email campaigns
• Assist with donor database (Blackbaud/RAISE) entries and gift receipting
• Create simple graphics, emails, or newsletters (Canva and Mailchimp experience helpful)
• Coordinate social media posts and content calendars

Administrative & HR Assistance

• Collect and process staff timesheets
• Maintain records of staff time off and benefits usage
• Assist with expense reports and serve as liaison to business manager on HR needs

Ministry-Wide Flex Support

• Help with campus events and tours
• Provide seasonal support (especially November–January)
• Step in where needed—"that's not my job" doesn't fly here

Must-Have:

• Administrative or office support experience
• Excellent organization, multitasking, and time management skills
• Strong communication skills, both verbal and written
• A heart for children and alignment with Calvary's Christian mission and values

Nice-to-Have (or Willing to Learn):

• Experience with Blackbaud or other CRM platforms
• Canva and Mailchimp or similar tools
• Understanding of faith-driven nonprofits

You may not be in the spotlight, but you help keep the gears turning so our team can focus on caring for the children in our home. Your gifts of administration, encouragement, and faithfulness are vital to our mission.

MinistryHub is honored to partner with Calvary Children's Home in their search for a Program & Office Assistant. Please direct all applications through MinistryHub and any inquiries to

If this sounds like a role where your gifts and God's calling meet, we'd love to hear from you.

We offer a diverse and positive work environment that allows you to enhance your skills and provides opportunities in a rapidly growing organization. This is a full time in office position.

• Helping the sales team to improve their productivity by contacting customers to arrange appointments and ensuring all Sales Representatives have high-quality, up-to-date support material.
• Handling urgent calls, emails, and messages when Sales Representatives are unavailable, answering customer queries, informing them of delays, arranging delivery dates, and scheduling marketing events.
• Handling orders by phone, email, or mail and checking that the orders have the correct prices, discounts, and product numbers.
• Inputting orders, processing them according to customer requirements, and ensuring they are accurate and timely delivered.
• Collaborating with other departments to ensure sales, marketing, queries, and deliveries are handled efficiently.
• Developing and maintaining filing systems to maintain sales records, prepare reports, and provide financial information to the finance department.
• Making the company's products and services as attractive to potential customers as possible.
• Ensuring adherence to laws, regulations, and policies.

• 2 or more years experience in sales/admin work.
• Ability to Lift 25 pounds
• Experience as a Sales Coordinator or in administration may be advantageous.
• Good team development and leadership skills.
• Good administrative, organizational, and problem-solving skills.
• Excellent communication, sales, and customer service skills.
• The ability to multitask, work in a fast-paced environment, and meet deadlines.
• Current knowledge of industry trends and regulations.
• Communication via Email and Phone in English