335 Administrative Support jobs in SouthAfrica

Legal Aid SA is a national public entity, providing quality legal services to the most vulnerable members of society. The organisation has a strong presence throughout South Africa and is an accredited Top Employer for 11 consecutive years. Its culture is rooted in leadership, driven by the advancement of human rights.

The successful candidate will be appointed on a permanent basis and will be based in Thohoyandou. They will play a crucial role in supporting the team and contributing to the delivery of high-quality services.

1. Maintain accurate records and filing systems, ensuring that information is up-to-date and easily accessible.
2. Provide administrative support, including switchboard duties, typing, and filing.
3. Manage asset registers and distribute reports and other documentation as required.
4. Assist with HR and procurement administration tasks.
5. Develop and maintain effective customer relationships.

1. A Grade 12 (Std 10) certificate or equivalent qualification.
2. At least 12 months' experience in an administrative role.
3. Familiarity with basic computer software packages.
4. Excellent written and verbal communication skills.

As a valued member of our team, you can expect a stimulating work environment, opportunities for growth and development, and a chance to make a real difference in the lives of others.

Preference will be given to candidates who demonstrate a commitment to diversity and inclusion.

This administrative support role is an exciting opportunity to provide essential assistance to our team.

• Maintain accurate records and documents
• Coordinate meetings and travel arrangements
• Provide general administration support

• Grade 12 or equivalent qualification
• Ability to communicate effectively in two official languages
• Valid ID document required

• Computer literacy in MS Word and Excel
• Valid driver's license beneficial
• 2 Years experience in an administrative role desirable

• Proficiency in Microsoft Office suite
• Punctual, organized, and responsible individual
• Willingsness to work independently and as part of a team

This position offers the opportunity to develop your skills and knowledge in a dynamic environment.

The South African National Space Agency seeks a highly skilled and versatile Administrative Support Specialist to join its team. This role is critical in ensuring the smooth operation of the front office, providing exceptional customer service, and supporting various administrative functions.

• Ensure seamless front office operations, including managing electronic noticeboards and screens.
• Act as the first point of contact for visitors, welcoming and ushering them to meeting points.
• Prepare welcome drinks for guests and handle queries and complaints with professionalism.
• Manage deliveries, ensure they are received by relevant recipients, and maintain records and files on office expenses.
• Purchase office supplies and maintain databases, including staff birthdays and telephone lists.

The ideal candidate must possess excellent communication skills, be resourceful, proactive, energetic, self-starting, and multitasking. They should have a sparkling and welcoming personality, with the ability to work effectively in a high-performing environment.

This role offers opportunities for growth and development, working collaboratively with stakeholders to achieve common goals. As the first point of contact between employees, security, and external stakeholders, you will play a vital role in maintaining a positive reputation at all touchpoints.

This position requires someone who can adapt quickly to changing situations, prioritize tasks effectively, and maintain the highest standards of general housekeeping. If you are a motivated and organized individual who thrives in a dynamic environment, we encourage you to apply.

We are seeking an experienced Administrative Support Specialist to join our dynamic team.

This is a high-impact role that requires strong organizational and communication skills. As an Administrative Support Specialist, you will be responsible for providing administrative support to our project teams, ensuring smooth day-to-day operations and contributing to project success.

• Provide general administrative support including report formatting, PowerPoint formatting, arranging and coordinating meetings and data capturing.
• Arrange travel accommodations, flights, forex application and reconciliation, visas, manage day-to-day office operations, printer checks, seating arrangements for newcomers, stationery orders and reporting building issues.
• Assist with bidding documents formatting, CVs, completing forms, ensuring consistency, assist with bid and project administration on the ERP, maintain effective internal communication to ensure smooth information flow, support quality assurance processes and project administration tasks, perform ad-hoc duties as assigned by the manager.

• MATRIC CERTIFICATE OR EQUIVALENT DIPLOMA OR DEGREE ADVANTAGEOUS.
• 3–5 YEARS EXPERIENCE IN PROJECT ADMINISTRATION PREFERABLY WITHIN A CONSULTING ENGINEERING ENVIRONMENT.
• Strong proficiency in Microsoft Office Word, Excel, PowerPoint. Excellent attention to detail, organizational skills and ability to manage multiple tasks, strong communication and interpersonal skills.

We are seeking an experienced Business Administration Specialist to join our team. The successful candidate will be responsible for registering and processing operational vendor invoices in a timely manner.

This is a challenging role that requires strong organizational and analytical skills. The ideal candidate will have a solid understanding of business administration principles and experience working with SAP systems.

Key Responsibilities:

• Register and process operational vendor invoices within a predefined timeframe.
• Match and validate incoming invoices against accrued amounts booked, ensuring any discrepancies are clarified and approved by authorized personnel.
• Ensure accurate and timely registration of incoming invoices in the operational system and transmission to the accounting system for further

We are seeking an experienced Administrative Support Specialist to coordinate administrative activities at Branch level, provide data capturing services, and manage assets. This role requires strong organizational skills, attention to detail, and excellent communication abilities.

• Coordinate financial administration activities at Branch Level.
• Provide data capturing services at Branch level.
• Manage asset activities at Branch level.

• Matric (NQF Level 4) and a Certificate (NQF Level 5) in Office Administration.

• 2-3 years' experience in a similar environment.
• Prior experience of information management systems.

• Communication
• Stakeholder Engagement
• Analytical
• Business Acumen
• Problem-Solving & Decision-Making
• Planning & Organising
• Monitoring & Evaluation
• Performance Driven
• Team Work
• Adaptability & Flexibility
• Policy Adherence
• Negotiation
• Basic Computer Skills
• Office Management

This role is ideal for individuals who thrive in fast-paced environments and possess excellent problem-solving skills. The successful candidate will have prior experience in data capturing and asset management.

Role Summary: HR Administrator

Our organization seeks a diligent individual to manage human resources processes, ensuring compliance and providing day-to-day support across the employee lifecycle.

Experience with Greenhouse (HR system) is essential, as is prior experience working with UK HR processes.

• Manage administrative tasks related to human resources, employee records, and compliance documentation.
• Support recruitment, onboarding, and offboarding processes.
• Maintain and update human resources data in Greenhouse ATS.
• Prepare reports, contracts, and assist with payroll procedures.
• Liaise with UK HR counterparts to align with international processes.

We are seeking an experienced Administrative Support Specialist to join our team.

This role involves providing high-level administrative support to our Chief of Staff and ensuring the smooth operation of our office.

Key responsibilities include:

• Managing complex travel itineraries for senior executives
• Coordinating schedules, appointments, and meetings
• Assisting with day-to-day office operations

To succeed in this role, you will need excellent organizational and communication skills, flexibility, and a valid driver's license with own vehicle.

The ideal candidate will be highly organized, able to multitask, and possess strong problem-solving skills.

We offer a dynamic work environment and opportunities for growth and development.

If you are a motivated and detail-oriented individual looking for a new challenge, please apply today.

The Administrative Support Specialist role is designed to facilitate efficient engineering and maintenance operations by overseeing fuel procurement for vessels. Key responsibilities include liaising with suppliers, internal teams, and stakeholders, as well as conducting general administrative tasks.

• Liaise with suppliers, internal teams, and stakeholders to ensure seamless communication and coordination.
• Obtain fuel order requisition forms from vessel chief superintendent and ensure timely submission.
• Order required fuel from supplier and verify receipt of correct fuel orders.
• Carry out general administrative tasks including data entry, record-keeping, and efficient organization of HR documentation.
• Store oil samples in designated containers and label accordingly.
• File documents for engineering staff effectively and maintain accurate records.
• Conduct WCAS and injury reports for required crew members.
• Ensure accuracy in fuel orders, administrative processes, and data analysis.
• Manage multiple responsibilities, prioritize tasks, and maintain an organized workflow.
• Understand the marine industry and employment acts relevant to the role.

• Grade 12
• 1-2 years experience in administration
• Diploma / Certificate in administration
• Junior IC experience

• Aviation Safety
• Design Engineering
• Drilling Engineering
• Facilities Management